How long until we see measurable results?

It depends on the scope, but most engagements produce visible improvements within the first few weeks. We start with the highest-impact opportunity and prove it works before expanding. You’ll see progress early, not after months of planning.

Do you require long-term contracts?

No. Our engagements are milestone-based: we agree on what we’re building, deliver it, and you decide if you want to keep going. No retainers, no lock-ins.

Can you work with our existing systems and teams?

Yes, we build on what you have. We work inside the tools your team already uses and add automation or AI where it actually helps. Your team stays in control.

What size businesses do you work with?

We work with organizations of all sizes, from four-person nonprofits to large hospitality operations. What matters isn’t headcount, it’s whether you’re ready to make things work better.

How is Kealani Solutions different from mainland consultants?

We live here. We understand the pace, the relationships, and the values that drive business in Hawaiʻi. Our approach is rooted in kuleana (responsibility) and laulima (working alongside). We don’t parachute in with a playbook. We listen first, build with your team, and make sure you own everything when we’re done.

What's the difference between consulting and ClearStart?

ClearStart is our self-serve AI discovery tool: answer guided questions about your business and get a scored, prioritized action plan in about an hour. It’s great if you want to explore on your own. Consulting is hands-on: Michelle works directly with your team to implement the highest-impact changes. Many clients start with ClearStart and then bring us in for implementation.

You know things could run better.
Let's figure out where to start.

We put AI to work for Hawaiʻi businesses, starting with your problem, not the tool. We work alongside you to find what's worth changing, then build the fix together.

Schedule a Conversation How We Work

Former Deloitte Consultant|AI Summit Hawaiʻi Host|Big Island Tech Organizer|HI Chamber of Commerce Member|Google Generative AI Leader

OUR APPROACH

Rooted in Hawaiian values

Our approach is guided by the values of the place we call home.

Pilina

Connection First

We invest in the relationship before we propose the solution. We say what we can and cannot do, and we stay present when things get hard.

Laulima

Work Alongside

We collaborate with your team, not just for them. We simplify before we automate, and deliver things people can actually use.

Ma ka hana ka ʻike

Learn by Doing

We transfer knowledge, not just outputs. We design training and systems your team can sustain without us.

Kuleana

Responsibility as Privilege

Being trusted with your business is a privilege we don’t take lightly. We deliver on our commitments and build things that last.

WORK WE'VE DONE

How we've helped

Every business has its own challenges. Here are a few examples of how we've worked alongside teams to find what's worth changing.

Nonprofits

Operations & Inventory Management

The Reality:

Your team is stretched between program delivery, fundraising, and daily operations. Information lives in everyone’s heads, processes are informal, and every hour spent on admin is an hour away from your mission.

Our Approach:

We help nonprofits get organized so small teams can operate like bigger ones. For one organization, we built an automated inventory system that keeps their emergency closet running after hours. For another, we set up their entire operational foundation (file organization, CRM evaluation, AI tools) so four people can do the work of six.

Streamline operations so small teams punch above their weight
Build systems your team can maintain without us
Maximize mission impact per dollar spent

Professional Services

RFP Response & Proposal Drafting

The Reality:

A good RFP response takes days: reading lengthy documents, matching your capabilities, researching positioning, drafting to scoring criteria. You’re pulled away from client work, and rushing means weaker proposals.

Our Approach:

We built this system for ourselves because we needed it. It ingests RFP documents, matches them against our capabilities, and gives us a go/no-go recommendation with strengths, weaknesses, and partnership opportunities. For the bids we pursue, it researches positioning, structures the response, and helps draft to the scoring matrix, turning days of work into hours.

Go/no-go analysis before you invest time
Automated capability matching and positioning research
Draft responses scored against the RFP’s own criteria

Real Estate

Contract Management & Follow-Up

The Reality:

You’re the central hub for every deal, tracking contracts, inspections, and deadlines across multiple transactions. At five or more active deals, critical details start slipping through the cracks, jeopardizing closings and your reputation.

Our Approach:

We built a contract management dashboard that ingests real estate contracts and Hawaiʻi-specific requirements, giving professionals a clear view of every deal’s status. No more digging through email threads or spreadsheets to find where things stand.

Dashboard view of all active transactions
Hawaiʻi-specific contract intelligence built in
Track deadlines and follow-ups in one place

Property Management

Vendor Management System

The Reality:

Property managers juggle dozens of vendor relationships: tracking certifications, comparing past pricing, managing quality. When a job comes up, you’re digging through files and emails to figure out who’s qualified, what they charged last time, and whether the experience was good.

Our Approach:

We built a vendor management system for a Hilo property management company that puts everything in one place. Vendors upload and maintain their certifications, the system tracks work history and pricing, and when it’s time for new work, an RFP is generated automatically. Both vendors and PMs get alerts when certifications are expiring.

Complete vendor history: pricing, reviews, certifications
Automated certification tracking and expiration alerts
RFP generation from vendor and job data

Don't see your industry?

The challenges are different but the approach is the same. Whether you're a four-person nonprofit or a global operation, we learn how your team works, find what's worth changing, and build something you can own.

Whether that's hospitality, healthcare, or something we haven't seen yet.

Let's Talk About What You're Dealing With

Featured Initiative

Hawaiʻi Business Gym

6 businesses · 6 weeks · 1 measurable improvement

Kealani Solutions is leading a hands-on cohort for Hawaiʻi Island businesses: bring one real challenge, find where AI can help, and leave with a working fix you keep using.

Funded in part by the Hawaiʻi Technology Development Corporation.

Learn About Hawaiʻi Business Gym

Our Team

The people behind the work

Kealani Solutions brings together operators, technologists, builders, creatives, and relationship leaders with experience spanning Hawaiʻi organizations, startups, government, global enterprises, and major technology companies. What connects us is how we work: alongside our clients, turning ideas into practical systems, tools, and ways of working that people can actually use.

Our AI Teammates

We run our own business on the same kinds of AI systems we help clients adopt. Our AI teammates each have a defined job inside Kealani Solutions, supporting areas like research, operations, communication, and workflow execution, while the people on our team remain responsible for the work, the decisions, and the results.

Leo

Voice and text receptionist

Leo answers the phone and picks up texts. He knows what we do, who we serve, and how we work, so he can answer a real question, take a message that’s actually useful, or get a call on the calendar.

Live

Naia

Personal chief of staff

Naia keeps the week running. She tracks commitments, surfaces what’s due, reconciles the task list against what actually happened, and starts each morning with a brief on what matters.

Live

Dewey

Course and curriculum builder

Dewey turns expertise into something teachable: structure, sequence, materials, the parts that make training actually land instead of just get delivered.

Live

Brandy

Company knowledge and standards

Brandy holds the institutional memory: how we word things, what our standards are, how we’ve solved a problem before. Ask her and the answer is the same every time.

Being set up

Polly

Opportunity assessment and proposal support

Polly finds opportunities and gives an honest go/no-go: does this fit, can we deliver it, is it worth the hours. When it’s a go, she helps get the response built.

Being set up

Scout

Business opportunity finder

Scout watches for work worth pursuing and brings it back before it’s old news.

Planned

William

Legislative watch and testimony drafting

William identifies and tracks bills and rule changes that affect us and the people we work with.

Planned

WHAT PEOPLE SAY

Trusted by Hawaiʻi organizations

"Working with Michelle has been transformational for our organization. As our operations became more complex, we were spending far too much time managing information rather than using it effectively. Michelle took the time to understand how we work and translated our needs into intuitive, user-friendly systems that streamlined our processes and significantly improved our efficiency. She has enabled us to work smarter, make better-informed decisions, and focus more of our energy on advancing our mission. Michelle combines exceptional technical expertise with a practical understanding of organizational needs, making her an invaluable resource for management, strategic planning, and nonprofit organizations across Hawaiʻi Island."

Harvey Stone

Executive Director, Kohala Coast Community Fund

"The Demystifying AI workshop with Michelle and Paul Dumais from Kealani Solutions was extremely enlightening for our group. They unveiled practical AI tools that can significantly boost productivity. It's incredible to observe how AI is transforming the business landscape, optimizing tasks through automation."

Carla Kuo

Executive Officer, Hawaii Island Chamber of Commerce

"We needed a way to keep our emergency closet running after hours, and Kealani Solutions helped make it happen. Their tool is simple and reliable, and it gives us peace of mind knowing our kids can get what they need, any time of day. They've truly been there for us."

Executive Director

Friends of the Children's Justice Center of East Hawaii

"Michelle brought the same strategic thinking they use with businesses to help our nonprofit. They helped me organize my ideas into a clear plan and showed me how to present it in a way funders would understand. The process was collaborative and incredibly helpful."

Tram Ngo

Founder, Nature's Greatest Outcomes

NOT READY FOR CONSULTING?

Start with ClearStart.

Know exactly where AI will help your business in about an hour. Answer guided questions about your workflows, get a scored and prioritized plan showing what to build first, what it's worth, and how to get started.

Free trial · No credit card · Walk away with a plan your team can build in days, not months

Try ClearStart Free →